At Escrow Systems we understand that information has always been an organisation’s central resource and without it an organisation simply cannot function. Before the advent of technology organisations kept all documents in their physical form which tended to take a lot of space and time to retrieve the documents Many organisations are starting to move to a paperless environment but still have a great deal of paper that they must manage each day. With this in mind, Escrow Systems has designed C-REG DMS which eliminates the tedious task of tracing, tracking and filing of documents and data. If you deal with high volumes of C-REG Document Management System is a secure workflow and document management solution designed to reduce the tedious task and costs of record management.
The benefits associated with using C-REG DMS to handle digital files are often more impressive than you may realise. Digital documentation is the wave of the future, and the sooner you can make the transition, the better.
Key Benefits of the C- REG Document Management System
Reduced Physical Storage
If your office still relies on paper documentation, you can likely attest that extensive storage solutions are needed to handle mountains of paper. With office space getting more expensive as time goes on, paying for space to store paper documents can be out of the question. Switching to a document management system means you can scan and upload the paper that’s taking up office space, allowing you to shred these documents and reclaim your space.
Lower Costs
Building a business can be a difficult process, especially when it comes to financial obligations. Modern business owners should do everything possible to keep costs low, and one of the most effective ways to do this is to stop relying on paper. Paper can cost a fortune over a year’s time, especially when used as a vehicle for dispensing information to employees. A document management system is not only more capable of handling this and other tasks, but the amount of money that can be saved by making the switch is impressive
Saves Time – Instant Access to Documents
There’s a growing need in today’s professional climate for instantaneous everything. Ignoring this need is the quickest way to fall behind. When documents are piled into filing cabinets, finding something on the fly can be exceptionally difficult. One of the major features and benefits of a document management system is that you and your staff can instantly access whatever documents you may need, regardless of where you are.
Robust Indexing of Documentation
Regardless of how well-organised a filing system you may have, there’s simply too much potential for error with physical documents. A document management system will provide you and your staff with robust indexing capabilities, allowing you to know exactly where everything is at all times. Even if you’re inundated with files, taking a moment to ensure proper organization is all it takes to stay on top of things.
Improved Customer Service
Keeping customers happy and focusing on customer service is essential to any business. Since a document management system can double as a knowledge base, you give your customers instant access to any knowledge, troubleshooting tips, or documents you choose. This can solve problems far easier than if you were wading through an ocean of paper documentation
Air-tight Security
Even if you believe your documents are extremely secure, it’s impossible to know for sure that problems won’t occur. Security will always come into question when documents make their way in and out of an organization, and the fact that paper can easily be stolen or destroyed means that crucial documents could be compromised at any time. Security only stands to be improved when you make the transition to a document management system, as versioning ensures that you never truly lose an original file.
Higher Levels of Productivity
Increasing productivity levels can be quite challenging because it’s not always easy to identify the issues that stand in the way. It’s important to take whatever steps necessary to bring productivity levels up to new heights, and streamlining business processes falls squarely in line with this. When you and your staff use a document management system to manage and organize files, productivity levels within your company will no doubt soar.
In all, the massive growth of stored data and documents require not only hardware but specialised document management software to ensure flexible process automation to securely store information and retrieve data on demand. C-REG DMS is the answer to solving the complexity and costs of record management.